Overview: In response to updates in the state budget funding and Stony Brook enrollment projections, the University has updated the hiring and spending hold guidelines and thresholds. As we continue to assess the financial and enrollment situation, we may extend, adjust or augment this action. Please review exemptions from the hiring and purchasing restrictions in the checklist linked below.

Hiring and Expenditure Process: PCR forms and/or Expenditure Restriction forms that require SET approval must be completed in entirety and submitted to hiringhold_exemptionrequests@stonybrook.edu. All requests for exemption should be submitted to this email. Please note:

• • Approval from the area Budget Manager, Dean/Department Head and VP/SVP MUST be indicated upon submission.
  • All requests must be submitted prior to services being rendered. 

SET Review: Strategic Executive Team (SET) review meetings take place every two weeks (dates may be subject to change without notice). Please email hiringhold_exemptionrequests@stonybrook.edu if you have a time-sensitive, emergency request. Otherwise, submissions will be addressed at the next regularly scheduled SET review meeting.

Notification:The SET representative will notify departments of the approvals/denials. If the request is approved, the approved form must accompany the relevant recruitment/purchasing paperwork or be scanned and attached to the TMS/WolfMart requisition. Transactions may not be submitted to HR/Procurement until approval is received. Where this is missing the transaction will be returned to the department. On behalf of all the central administrative offices working on this effort, we appreciate your active and ongoing participation in this critical review process.

Updated November 1, 2024