Outage Alert!
Unexpected Outage: The RF Oracle system is currently down and is expected to remain unavailable through Tuesday, October 14 2025. During this period, you may encounter errors when submitting reports using the RF Policies in Concur. Any RF funded report that is sent back to the user with an error should be resubmitted when the system is restored. Thank you for your patience.
Traveler Guidance During the Federal Shutdown
24/7 Enhanced Support: Direct Travel’s After-Hours Service is fully staffed and operating at elevated capacity
through October to manage higher call volumes and ensure uninterrupted traveler support.
If a Flight Is Delayed or Canceled
-
- Work Directly with the Airline First: Airline gate agents control seat availability and can rebook travelers most efficiently on the same carrier or an approved partner airline.
- Contact Direct Travel Promptly: If rebooking isn’t resolved at the airport, or a delay results in a missed connection, call the Direct Travel 24/7 Support Center for immediate assistance.
- Have Your Trip Details Ready: When calling, be prepared to provide your confirmation number, the exact traveler’s name on the ticket, and your destination city to speed up rebooking.
- Ongoing Monitoring and Assistance: Direct Travel’s reservation and after-hours teams continuously monitor airline alerts and can rebook, reroute, or cancel flights as needed.
- Stay Connected for Alerts: Ensure your mobile number and email address are up to date in your Direct Travel profile to receive automatic notifications of flight changes, cancellations, or rebooking—with one-touch links to contact support. Travelers are also encouraged to monitor their airline’s mobile app for real-time updates on gate changes, delays, and boarding times.
Travel & Card Programs
The Travel Office is responsible for processing travel reimbursements to Stony Brook
faculty and staff for travel-related expenses incurred while in official travel status.
State and Research Foundation reimbursements are processed in an efficient manner
and in compliance with the rules and regulations of the respective funding source.
LATEST ANNOUNCEMENTS
Virtual Coffee Break with a Concur Subject Matter Expert
Grab a cup of coffee and join subject matter experts from the Procurement, Travel
& Card Programs Office for a virtual coffee break. Sessions will offer demos, training,
time to 'ask the experts' and lots of Concur information. Zoom sessions will be held
on the second Tuesday of each month, starting February 11, 2025 from 10am-11am.
https://stonybrook.zoom.us/j/95159832884?pwd=ne90Tic0iFt2vcFg1piqMJhHKmVbsw.1
Paperless Initiative Announcement
Effective May 31st, we’re going paperless! The Office of Grants Management and the
Procurement, Travel & Card Programs Office will no longer be accepting paper requisitions
for RF funded non-travel employee reimbursements (this does not apply to non-employees).
View the announcement here.
Concur for SBF is Now Live & Registration for Training is Available
View the announcement to find a list of key dates associated with training sessions and Concur transition
times.
Stony Brook Foundation (SBF) Joins Concur
Beginning April 1, 2024, Concur will be ready for SBF International travel requests and travel expense reimbursement requests.
Beginning April 5, 2024, Concur will be ready for SBF JPM Chase credit card expense reporting.
Updated University Travel Policy
An updated Travel Policy is now in effect for all faculty and staff. This policy outlines
the requirements for our community planning to travel as part of their role and/or
responsibilities, supports streamlined pre-departure reviews, and provides enhanced
resources that will help you stay protected while traveling. View the announcement.
Read Other Recent Announcements