A&S Undergraduate Curriculum Committee
Resources and Forms

Before you submit proposals, please read the following important notes from the
committee :

The Undergraduate Catalog is published twice yearly. Annual deadlines for curricular
proposals are as follows:

October 1: for inclusion in the following fall curriculum (e.g., October 1, 2022 would be
the deadline for consideration for Fall 2023 curriculum)

February 15: for inclusion in the following spring curriculum (e.g., February 1, 2023
would be the deadline for Spring 2024 curriculum)

1. Checklist : Consult the appropriate section of this “reviewers’ checklist” and linked
resources for best meeting curricular review requirements.   

2. Syllabus: A complete syllabus needs to be included for proposing or changing a
course. Recommended templates and useful resources for developing courses,
including for online delivery, can be found on the CELT Course Development page. 

3. Supporting documents: Have the following documents ready to upload:

- Written approval from the chair(s) of ALL other departments that may be affected
by the new course/program.

PROPOSAL SUBMISSION: All proposals, with the exception of adding course
topics, must be submitted through Modern Campus Curriculum. Please utilize the
Proposal Originator Instructions for #4 and #5. See bullet point 8 for topic title
instructions.

4. New Course or New Program: Utilize the Undergraduate New Course or
Undergraduate New Program Form

5. Course Changes: The Undergraduate Course Change Form should be used for
submitting changes to existing courses that fall into the following categories:

- Change in Course Title
- Change in Course Description
- Change in Course Number
- Change in Course Delivery Method
- Change in Requisites
- Change in SBC
- Change in Credits
- Change in Course Components
- Change in Grading Method
- Course Deactivation
- Course Reactivation - courses that were inactive prior to the Fall 2025 semester
must go through the New Course Form
- Other Changes

Multiple changes can be made using one form.

6. Program Changes: The Undergraduate Program Change Form should be used for
submitting changes to existing programs. Any changes that require the completion of
SUNY forms will need SUNY and NYSED approval following ASCC approval.

When selecting a program to import from the catalog:

- Majors will have the degree type listed next to the subject name (ex. History, BA)
- Minors will only have the subject name listed (ex. History)

7. Submission of all revisions Revisions can be made and submitted using the same
Curriculum Proposal form by editing the appropriate responses. Note: Revisions must
be approved by all required steps prior to the ASCC re-reviewing.

8. New Topic Title request: Please use the Topic Title google form to submit all
undergraduate topic title requests.

IMPORTANT NOTES

8. Language: Note that the working language of the ASCC is English. If your proposal
contains a syllabus written in a language other than English, the ASCC requests that
you also submit a version translated to English. If you use translation technology (e.g.,
MS Word Translate tool), please double-check that syllabus areas such as the course
schedule, course policies, learning objectives, SBC learning outcomes, description of assessments, et cetera, are all accurately translated. Book, article, and/or film titles do
not require translation. The requested English language syllabus is not meant to replace
the syllabus intended for dissemination to students; it is for the review process only and
can accompany the non-English syllabus intended for students if the instructor wishes
to provide both.

9.Other relevant A&S CC and Senate documents – This record includes policies and
decisions on infrequently offered courses, ACE courses, independent reading and
research, film and video, course levels, prerequisites. Please review as relevant. 

10.SUNY Guide to Academic Program Planning - Please review this document
before submitting any new program announcements, new program proposals, revisions
of existing programs, or requests for discontinuance or deactivation. The new required
forms can be found on this website.  Forms are now required for program revisions and
requests for discontinuance and deactivation, as well as for new program
announcements and proposals.