State Financial Cutoff Dates Announced for SBU Fiscal Year-End

Procurement of Commodities and Services of $75,000 or more should be submitted by this date. The Office of the State Comptroller (OSC) has 75 days to review all orders of $75K or more.

* To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.

All requisitions $50K - $74.9K requiring competitive advertising and solicitation of quotations should be submitted by this date.

* To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.

Last Day for Purchasing to Notify Vendors of cutoff dates.

Last day for VP rollovers to be identified.

* Your department's internal cutoff date will be earlier than May 19, 2026.  Check with your VP coordinator.

All requisitions less than $49,999.99 should be submitted by this date. This includes commodities and services available on OGS contract.

* To ensure orders are charged to the 2025/2026 fiscal year, you must receive your goods or services no later than June 30, 2026.

WolfMart punch out orders from vendors that can guarantee two-day delivery (e.g. WB Mason, Intivity, Fisher, and VWR) should be submitted by this date.

Last day of the fiscal year.

Last day to submit all Travel and Non Travel reimbursable expenses to Procurement for processing.

* All Travel and Non Travel expenses must be accrued by June 30, 2026 in order to be paid with 2025/2026 funds. 

Last day to submit all invoices to Procurement for processing.

* All goods and services must be received or completed by June 30, 2026 in order to be paid with 2025/2026 funds.

Goods received and services completed after June 30, 2026 will be paid with 2026/2027 funds.

*Last day for VP areas to submit budget transfers - State (State Purpose Fund 10).

*Last day for VP areas to submit journal transfers - State (State Purpose Fund 10).

*Last day for VP areas other than OTC to process journal transfers & budget transfers - State (State Purpose Fund 10).

*Last day to request an increase to contract encumbrances (AC340 transactions).

* Your department's internal cutoff date will be earlier than August 3, 2026.  Check with your VP coordinator.

*Last day for all lapsed Procurement activity.  (Contracts and PO disencumbrances will begin on August 24, 2026.)

Please contact Procurement if you are unable to meet this deadline. 

*Last day for all lapsed Procurement activity.  (Contracts and PO disencumbrances will begin on August 24, 2026.)

Please contact Procurement if you are unable to meet this deadline. 

Cancellation of all remaining encumbrances by SUNY.

*Last day for VP areas to submit budget transfers - all Funds other than State.

*Last day for VP areas to submit journal transfers - all Funds other than State.

*Last day for VP areas other than OTC to process journal transfers & budget transfers - all Funds other than State.

• Purchase Requisition / Contract Cut-off Dates
• WolfMart Punchout Order Cutoff Dates
• Contract Encumbrance Changes (Increases, Funding Changes, Cancellations)

Contact the assigned buyer.

• Invoice Submission
• Cut-off Dates for Receipt of Good or Service
• Non-Travel Expense Reimbursement
• Vendor Payments (PO or Contract)

Al DiVenuto
631-632-9838
Alfred.DiVenuto@stonybrook.edu

• Travel Expense Reimbursements

Gerardina Paduano
631-632-6017
Gerardina.Paduano@stonybrook.edu